Dear AMICOs,

We are about to enter a period of heavy promotion of the AMICO Library, building up to the public subscription availability in July 1999. We'll be "coming out" at a number of conferences this winter, where RLG will be demonstrating the AMICO Library in their booth. Let's assure that the AMICO Library is in the best possible form for the following conferences:

• American Libraries Association (ALA), Jan. 29-Feb. 3
• Visual Resources Association (VRA), Feb 9-12
• College Art Association (CAA), Feb. 10-13

Potential subscribers will evaluate the AMICO Library: the content of the library and the quality of representation.

We are now developing a profile of the AMICO Library for the 1999 year. Each member has been asked to provide an outline of the contribution they will make in 1999. As you develop this list, please remember how critical "content" is to the AMICO Library, and try to exceed the 500 work minimum contribution. If there are areas of depth or concentration in your contribution, please highlight them for us, so we can call these out for potential subscribers.

Your profile is now overdue. We must have this by December 31, 1998 in order to meet our commitments for publicity material for the conferences noted above.

Each AMICO Member has been asked to identify a particular work of art that can be used for public relations purposes. We'll put this work on the web site, use it in demonstrations, and make it available to RLG to use in "demo" versions of their delivery of the Library. So please, make sure this is a work without rights issues. If you have not already done so (thanks!) please name this work by December 31, 1998. It is also critical for publicity materials.

Each AMICO Member has agreed to submit two fully documented works with additional associated multimedia. These richly documented records were originally due in November. To have them ready for the conferences outlined above, we must have these by January 8, 1999.

Standardized values in fields and accurate data entry are key the library being perceived as useful. The AMICO online editing tools, including the term occurrence analyzer, have been designed to help make the process of cleaning up your data easier. Please review your AMICO contribution, and correct any errors in data by January 22, 1999. Corrections received by that date will be present in the Library as demonstrated at ALA, CAA and VRA..

To help us standardize the Library, RLG has agreed to accept weekly updates to catalog records. These will be sent to RLG every Friday between now and March 31^st. Updates will include all validated records, corrected online using the editing form, or resubmitted as a file.

• When you login, at http://206.210.85.243/amico/fulldb/, select "Term Occurrences" from the bar at the top.
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• On the Term Occurrence page, you have options to a) generate a list of occurrences for a field in your own data or b) view the Full Database Term Occurrence Lists.
• You can create Term Occurrence lists for your own data "on the fly" by specifying the field tag, and your 4 character AMICO prefix (e.g. AKAG). These lists are linked to the records where the terms occur, making it easy to move to the online edit form to add data.
• You can view the Term Occurrence lists for all AMICO members by clicking on the field. These lists are very useful for seeing how your data "fits" with the other data in the Library. The Editorial Committee is now working on strategies for standardizing these values (see their page at http://www.members.amico.org/comm/edit/edit.html)

We will not be correcting images in the 1998 Library, except in very unusual circumstances. Please submit any new image files with your 1999 contribution.