A scheduled meeting of the Board the Art Museum Image
Consortium was held on January 27, 1998 from 5:00-7:00 p.m. at the Mirimar
Sheraton Hotel, Los Angeles, California.
|| Harry S. Parker III
(chair), Fine Arts Museums of San Francisco, Director
|| Art Gallery of Ontario,
Maxwell Anderson, Director
Asia Society Galleries, Vishakha Desai, Director
Center for Creative Photography, University of Arizona, Terry Pitts,
Davis Museum and Cultural Center, Wellesley College, Susan Taylor,
George Eastman House, Roger Bruce for Tony Bannon, Director
Los Angeles County Museum of Art, Peter Bodell for Graham Beal,
Minneapolis Institute of Arts, Scott Sayre for Evan Maurer, Director
Musée d'art contemporain de Montréal: Marcel Brisebois,
Musée des Beaux Arts de Montréal, Pierre Théberge,
Museum of Contemporary Art, San Diego, Hugh Davies, Director
National Gallery of Canada, Shirley Thomson, Director
San Jose Museum of Art: Josi Callan, Director
Walker Art Center, David Galligan for Kathy Halbreich, Director
|| Association of Art Museum
Directors: Mimi Gaudieri and Anita DeFanis
Archives & Museum Informatics: David Bearman and Jennifer Trant
Harry S. Parker II, Chairman of the Board, called
the meeting to order, and welcomed members to the first full meeting
of the AMICO Board. Members were congratulated on the work that they
and their staffs had completed in the planning phase of AMICO and in
its first few months of operation. He reminded members that AMICO is
a precedent setting achievement in many ways, and congratulated them
for their willingness to collaborate to make museum multimedia documentation
available for educational purposes. He noted that The AMICO Library
would very quickly become the largest digital library of art documentation
Parker reported on the actions of the AMICO ad
hoc Executive Committee, since its first meeting in October of 1997.
- contracting Archives & Museum Informatics
to mange the start-up of the Consortium, following their successful
facilitation of the planning process
- appointing Michael Shapiro (former General
Counsel to the NEH) as General Counsel, AMICO
- establishing goals for AMICO Library growth
(250,000 works within five years)
- setting targets for membership growth (100
members, internationally, within five years)
- determining financial needs and budgets
The summary Five Year Plan for the growth and
development of AMICO was introduced by David Bearman and Jennifer Trant
of Archives & Museum Informatics. AMICO's activities will begin
with a focus on the higher educational community. Subsequently, we will
add programs related to the Primary and Secondary Education and to the
Public Libraries. See the attached AMICO 5 Year Plan.
The Executive Committee recommended that the Board
adopt the Five Year plan. The Plan was adopted.
3.1 Working Committees
On the suggestion of the Chair, and Executive Committee it was agreed
by all present that sub-committees of the Board were necessary to facilitate
the operation of AMICO. These will include:
The Executive Committee: Membership
of the ac hoc committee was congratulated for their work, and appointed
to continue. The Executive Committee is chaired by Harry S. Parker,
Chairman of AMICO. Its members include: Maxwell. L. Anderson, Vishakha
Desai, Hugh Davies, Malcolm Rogers and Shirley Thomson.
The Membership Committee: It was suggested
that Robert Bergman, Director, Cleveland Museum of Art, (absent) be
approached to become Chair of the Membership Committee. This committee
will be responsible for identifying new members for AMICO, establishing
an application process and reviewing applications. They will make
decisions on applications, on behalf of the Board.
It was agreed that the Membership Committee
should encourage Membership from Institutions beyond AAMD. It was
also agreed that membership targets should allow for sustainable growth,
which did not overburden the consortium with new members. Provision
should be made for Associate Membership, to allow institutions to
learn from AMICO and prepare their data, without having to meet significant
commitment to contribute large numbers of works to the Library.
The Development Committee: Maxwell Anderson
accepted the Chair of the Development Committee. This committee will
be responsible for identifying sources for support of AMICO activities,
and for the review of funding applications prepared by AMICO staff.
In addition, the Chairman of the Board should
have the authority to sign contracts and make commitments on behalf
of the Consortium.
3.2 Incorporation of
It was agreed that separate incorporation of AMICO as a not-for-profit
with 501 (c)-3 IRS registration was preferable to continued operation
under the AAMD Educational Foundation Inc. The Chairman was asked to
give General Counsel instructions to pursue incorporation, if possible
before the next Board Meeting.
Agreement and By Laws
Once AMICO is incorporated, members will be asked to sign a
Membership Agreement, that outlines the responsibilities and benefits
of membership. This agreement, along with by-laws of the new corporation,
govern AMICO's activities.
The Board reviewed the overall budgets and financial
requirements, as presented by the Executive Committee. Funding needs
are outlined in the attached finding proposal that was presented to
the Mellon Foundation during preliminary discussions in November 1997.
See the attached draft document: AMICO, Educational Access to Digital
Art Documentation: A Preliminary Proposal to the Mellon Foundation.
The Executive Committee also assured the Board
that they had made plans to ensure that AMICO would not cause AAMD to
have a negative cash flow.
Bearman and Trant briefed the Board on the three
licenses that will have to be written, based on the framework documents
that have been developed during the planning process.
Michael Shapiro, General Counsel, AMICO, will
be asked to draft a License to AMICO, a License to Universities and
a License to Museums. Since one of the benefits of AMICO Membership
is access to the complete AMICO Library, all AMICO Members will be asked
to sign the License to Museums.
Drafts will be circulated to AMICO the AMICO Rights
Committee for comment, prior to the distribution of final drafts for
signature. These documents must be in place before the University Testbed
begins on July 1, 1998.
Board Members questioned the difference between
AMICO and the other licensing collectives that are in existence or are
in the planning stage. Discussion reaffirmed AMICO's uniqueness in its
focus on art as the subject matter of its digital library, its desire
to have international members and content, its museum-led governance,
its desire to work with 20th century artists to ensure the inclusion
of contemporary material, and its educational, non-commercial, not-for-profit
The University Testbed Project was introduced
by Bearman and Trant. Its goal is to bring together representative higher-education
academic users to address a number of research questions that AMICO
shares with academic users of digital libraries. The preliminary answers
to these questions will help us understand how to create a Library for
broad distribution in the fall of 1999, and provide guidance in its
future development. Our basic goal is to understand who needs what kinds
of museum multimedia documentation for which purposes, and to assess
should it be delivered and what tools will enable its use.
Selection of Testbed
A Call for Participation in the University Testbed Project was issued
in the fall of 1997. The AMICO Users and Uses Committee reviewed all
the proposals and presented its recommendations to the AMICO Board.
See attached: University Testbed Proposals: Review and Recommendations.
The Executive Committee recommended that the User
and Uses Committee's recommendations be accepted, with one exception.
It was felt that Harvard University should be contacted to clarify faculty
involvement, and if a satisfactory response was given, they should be
included as well.
Acting on these recommendations, the Board accepted
the following universities as participants in the testbed. In recognition
of their commitment, they will each receive a discount of 25% on the
AMICO license fees for the 8 years subsequent to the Testbed (amounting
to 2 years of free license).
Boston College, Chestnut Hill, MA
California State University (San Jose State and CSU Long Beach), CA
Carnegie Mellon University, Pittsburgh, PA
Columbia University, New York, NY
Herron School of Art, Indiana University - Purdue University, Indianapolis,
Princeton University, Princeton, NJ
Rochester Institute of Technology, Rochester, NY
University of Alberta, Edmonton, Alberta, Canada
University of Illinois ( Urbana Champaign and Chicago)
University of Leiden, Leiden, The Netherlands
University of Texas, at Austin, Austin, TX
University of Toronto, Toronto, Ontario, Canada
(including Scarborough and Mississauga campuses)
Washington University in St. Louis, MO
Wellesley College, Wellesley, MA
Western Michigan University, Kalamazoo, MI
In addition, the Board asked Archives &
Museum Informatics to return to Harvard University, Cambridge, MA to
request further clarification regarding aspects of their proposal, and
to offer Harvard acceptance if concerns about faculty involvement were
Archives & Museum Informatics were also asked
to open negotiations with the California Digital Library and the OhioLINK
consortium about becoming Distributors of The AMICO Library for their
The overall schedule for the construction of the AMICO Testbed Library
was reviewed. See the Attached Data Collation and Validation Schedule.
The Executive Committee stressed the importance of meeting these milestones,
and it was agreed that all members of the Consortium must be aware of
and committed to meeting the deadlines in this schedule.
with the Research Libraries Group (RLG)
RLG has agreed to be AMICO's Distributor to the higher education
community during the University Testbed and for at least two years following.
To do this, they will make a significant investment of their own funds
to develop the required software and interface. This will be an enhancement
of their existing Eureka system that makes RLG textual data available
over the WWW now. In recognition of this investment, the contract negotiated
with RLG contains significant penalties should AMICO fail to deliver
the Library as scheduled.
The international nature of both AMICO's current and planned
membership was reaffirmed, along with a commitment to access to data
in a multi-lingual environment.
A proposal from the Bridgeman Art Library, outlining a possible
collaborative relationship, was brought forward from the Executive Committee.
It was noted that this seemed out of scope for AMICO as the Bridgeman
Art Library is a commercial picture licensing agency. Should it been
seen by Board Members to be worthwhile pursuing, this question can be
discussed at the next meeting.
Maxwell Anderson circulated a report [appended] outlining the support
that the Art Gallery of Ontario has offered to AMICO through the Art
Museum Network. All of AMICO's network services, including web page
hosting and updating are provided by AGO through AMN. Having this support
has been critical for AMICO, and has enabled us to operate within tight
time-frames throughout the startup period.
The Board thanked Maxwell Anderson and the Art
Gallery of Ontario for this support and welcomed the continued involvement
of AMN in providing AMICO network services
Review of Commitments
AMICO's schedule and commitments for the University Testbed were summarized
and reviewed. It was moved by Max Anderson, seconded by Susan Taylor
that "The Board has reviewed the commitment required and feels it is
a reasonable objective". The motion was carried unanimously.
It was agreed that the next meeting of the AMICO Board will take place
in Worcester, MA, in conjunction with the spring AAMD meeting.
The meeting adjourned at 7:00 p.m..
Prepared by Archives & Museum Informatics
May 26, 1998
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