The original notes from the meeting were lost in the theft of a briefcase.
These minutes are a reconstruction. Members were requested to read them
carefully and note any corrections.
Harry S. Parker, III
Albright Knox Art Gallery, Douglas Schultz
Art Gallery of Ontario, Maxwell Anderson
Asia Society Galleries, Vishakha Desai
Center for Creative Photography, Terrence Pitts
Cleveland Museum of Art, Robert P. Bergman
Davis Museum and Cultural Center, Wellesley College, Peter Walsh
George Eastman House, Tony Bannon
Minneapolis Museum of Art, Evan Maurer
Musée d'art contemporain de Montréal, Marcel Brisebois
Museum of Contemporary Art, San Diego, Hugh Davies
Museum of Fine Arts, Boston, Malcolm Rogers
National Gallery of Canada, Pierre Théberge
Philadelphia Museum of Art, Anne D'harnoncourt
San Jose Museum of Art, Jose Callan
Walker Art Center, Kathy Halbreich
Frick Collection, Samuel Sachs (potential member)
Jennifer Trant, David Bearman, Archives & Museum Informatics
Mimi Gaudieri and Anita DeFanis, Association of Art Museum Directors
Call to Order
The Board was called to order by Chairman Harry Parker after eight members
(a quorum) had convened. Other members arrived from other meetings and
a press conference, over the course of the meeting. Attendance shows
all who attended some of the meeting.
introductions were made all around and members exchanged information
about their experiences in contributing to The AMICO Library this spring
and their commitment (all substantially increased) of documentation
for next year.
Minutes from Last Meeting
Motion to approve the minutes of the January 27, 1998 meeting was made
by Terry Pitts and seconded by Douglas Schultz. Passed unanimously.
Harry Parker reported that AMICO Inc. had been incorporated in the
District of Columbia. He reported that the Executive Committee had
reviewed and recommended that the Board adopt the Draft By-Laws drafted
by Michael Shapiro, AMICO's General Counsel, and circulated for the
meeting. After review and discussion, a Motion to adopt the Bylaws
was made by Maxwell Anderson and seconded by Vishakha Desai, Passed
Parker thanked Millicent Gaudieri and the AAMD Educational Foundation
for its support of AMICO's startup activities.
The Executive Committee proposed a slate of candidates for the Officers
of AMICO Inc.: Harry S. Parker, Chair, Robert Bergman, Vice-Chair,
Malcolm Rogers, Secretary and Maxwell Anderson, Treasurer.
by Douglas Schultz moved, and seconded by Kathy Halbreich that the
proposed officers be named. Passed Unanimously.
AMICO Membership Agreement
Parker introduced the AMICO Membership Agreement to the Board. The
Executive Committee urged that each member of the Board signing the
Agreement and return it quickly. He explained, that this is essential
to meeting our deadlines for the release of the Library: The Research
Libraries Group (RLG) cannot make a Members' contribution to Library
available for testbed users this summer without a signed agreement.
After discussion, all to concluded that they would review the document
internally. Jennifer Trant and David Bearman are available to answer
by Terry Pitts that all AMICO Members be urged to sign and return
their Membership Agreement. Seconded by Douglas Schultz . Passed.
AMICO's Licenses to use the Library
The status and texts of the University License and Museum License
were reviewed. Some questions about what was permitted under the license
were discussed and the terms clarified. No redistribution of AMICO
Works (for example posting to the Web, or publishing) is permitted
under the licenses. Each member was urged to sign the Museum License
so that their staff would have access to The AMICO Library this fall.
All AMICO members who have signed the license will receive free access
to The AMICO Library through the Research Libraries Group (RLG).
Harry Parker thanked David Bearman and Jennifer Trant, Michael Shapiro
and Maxwell Anderson for their agreement to deferred billing of all
their expenses related to AMICO. Parker and noted that AMICO will be
obliged, if it has funds in the future, to pay these not yet invoiced
A report on fundraising was made by Maxwell Anderson, chairman of
the Development Committee. The Delmas Foundation has made an award
of $10,000 to assist AMICO to develop a proposal for NSF funding.
We expect the Mellon Foundation to provide a small planning grant
of $45,000 this month, and hope to be able to return to the Mellon
in after six to eight months to request more substantial support.
A number of other fundraising applications are pending, as outlined
in the chart circulated at the meeting.
options for fundraising were discussed. Robert Bergman agreed to approach
the Lila Wallace Foundation for support. He and Vishakha Desai will
together approach the Hazen Foundation which May also be interested.
Maxwell Anderson will approach Shirley Thompson of the Canada Council,
and coordinate other fundraising efforts in his capacity as Development
The Executive Committee recommended a conservative spending strategy,
and has adopted a "worst case" budget presented by Archives & Museum
Informatics, AMICO's management consultants. Bearman noted that instructions
were to spend based on no additional outside support and to recruit
but not hire prior to the September Executive Committee Meeting. Budget
Status would be reviewed at that time. The Board agreed to this strategy.
Sachs (Frick Collection, a potential new AMICO member) asked whether
the budget included the costs of all of AMICO's servers. Maxwell Anderson
replied that it did not, as the Art Gallery of Ontario, through the
Art Museum Network, was supporting AMICO's web sites. Anderson asked
the Board for permission to seek corporate support for the AMICO web
site since the costs of that site. This request led to discussion,
including an expression of concern that AMICO might be perceived as
creating a 'commercial' product, when it had put itself forward as
strictly educational. There was also concern about the reaction of
Board agreed that Anderson could seek corporate support for the AMICO
Web site on AMN if: 1) the AMICO Board retained approval over any
potential sponsors and their means of acknowledgement, and 2) any
income earned from sponsorship, in excess of accounted costs for operating
the Web site by AGO/AMN, would be returned to AMICO Inc. It was agreed
that Anderson should return to the Board with a proposal, and perhaps
a prototype so that a decision could be reached when a potential sponsor
had come forward.
Strategic Issues for FY 98.99
Kathy Halbreich reported on discussions she had had with a number
of other AMICO members regarding artists rights. She noted that this
was a major reason for the Walker to have joined AMICO. She looks
forward to collaborative efforts by the AMICO members, and noted that
Jennifer Dowling of NEA had offered to assist AMICO in bringing artists
together with museums for discussions. While all concurred that this
was important, and that AMICO members needed to identify artists who
would be useful opinion leaders in their own community, it was noted
that AMICO needs to work with ARS and other rights societies, and
clarify the role of Fair Use.
Trant reported on some initial contacts with artists rights societies
and explained AMICO's position on Fair Use. She noted that we are
not using the Fair Use defense in the construction of The AMICO Library,
and are offering a license for its use because the kind of systematic
copying permitted under the AMICO license, as well as other uses,
are not covered by the U.S. concept of Fair Use . More importantly,
the Fair Use doctrine is not present in many other countries where
AMICO Members may be located or to which we might license the Library.
Bearman noted that the convenience of being able to license The AMICO Library with known rights was one of the attractions to subscribers.
Encouraging Library Use
All present agreed that access to The AMICO Library would be a benefit
to their institutions, and that they would consider ways to encourage
its use in their own education and research programs.
As there was no other business, the meeting was adjourned by Harry Parker
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