AMICO Members: Committees: Editorial






			AMICO Editorial Committee AMICO Editorial Committee Meeting Metropolitan Museum of Art July 28, 1999 Present: Susan Chun, MMA (chair), Helen Abbot (ASIA), Kay Bearman (MMA), Suzanne Quigley (WMAA), Mary DelMonico (WMAA), Julie Sheen (TFC); J. Trant, D. Bearman (AMICO), Summary of Discussions Object Type (OTY) Add approved list of Object Types to Data Dictionary, and post these to the Editorial Committee List OTY does not repeat Move all other terms to CLT Terms to be applied to new contributions of the Library, and report on results) Question -- what is the TMS equivalent for each of these fields? (we should consider publishing maps for all CMS systems) Editorial Committee Membership Do all members need to be represented? No as long as discussions reported. As with all AMICO Committees, participation is optional, but members must abide by working committee decisions. Report the decisions of the Editorial Committee to the full list as conclusions. Encourage participation by those who wish to be represented Artists Name Authority All artists names compared to ULAN and ARS Moved culture terms to CRC 1/3 of remaining names (8700) were not easily matched to either list of this 1/3 about 5000 are new forms of names not in ULAN of this 1.3 about 2500 need human intervention -- checking names and identities some ULAN records need to be split into two people some need further research to make sure that it really IS the same person need to have a person/team responsible for verifying these Import of museum authority files (GEH as first test) biographies for photographers represented in AMICO member institutions MMA to also give AMICO full authority file Continue to work through the members -- return the others Can see results in the "pick lists" in RLG and in the pull-down menus on the public web site (this shows the most frequently used name) -- 8700 to 6300 occurrences Followers and schools have stayed distinguished Indexing of the names with prefixes (de Kooning as filed under D or K) Access Points Need to be able to find multi-cultural works Biographical data should include nationality Need male/female (gender is there) Need Ethnicity? (political issues!) Consider enhancing these areas of indexing as we build the authority file. Field Cleanup Priorities Concentrate on access points Typographical cleanup has been done -- capitalization of data, punctuation Diacritics that are being used as a work-around in MMA can be shared Date Indexing Implement the chart as proposed Limit by artist birth dates and death dates Agreed on a series of indexing rules based on the actual occurrences of circa when this is used in the institutions Need to review existing records still to see if circa 1648 means something different than circa 400 BC Culture -- moved to CRC from CRN Assignment of culture when Nationality was present About 26000 works where cultures are assigned How many unique values? Includes dynasties, tribes -- hierarchy is present Populated upwardly but not yet distributed Needs a change in the data dictionary to include the hierarchical references Style and Period Terms Not generally part of museum practice to create it Add to the Creator group a style/period term so that we could impute the style of a work? Include schools (Ashcan) and followers Is this an interim strategy until we can apply the S/P terms to the works themselves? (YES) French/English Equivalency Preliminary mapping on the Object type field -- have equivalencies for the short list Media and Support parsing so far doesn't show us much payback that is much greater than the keyword search Measurements OMD parsed into various dimensions Need parsed data to support the comparison of works by size Citations Need format to reference works in AMICO Library Brief Citation - known artist Artists name (Nationality, Creator Date Text) Object Title, Object date Medium and Support (display), Display dimensions Museum Contributor, Credit Line, Accession Number, Copyright Statement (if applicable) Brief Citation - no individual artist known Object Title or Name (Culture/Style/Period, creation date) Medium, Display Dimensions Museum Contributor, Credit Line, Accession Number, Copyright Statement (if applicable) Works with Multiple Creators Include roles Need Examples and rules for additional works If the Citation is to the related image, or multimedia then use the RWD or RDD field; NEED MORE EXAMPLES Process for Data Cleanup Reporting See above! Two Rich Records Due to AMICO MMA to include their curriculum, Whitney thinking about a video of the artist creating the Running Man Searches Need examples -- also report those things that don't work USE the list to suggest these. Online Art Journal - Report from Mary del Monico, WMAA PMA (George Marcus), Getty, BM, Whitney, Print and electronic Journal Connect to The AMICO Library, in some way Object based journal Distribution model -- free to AMICO members? -- to the Web? -- discussion? Links to the journal in The AMICO Library -- hosted by AMN Universal Digital Library -- Carnegie Mellon University Interested in Capturing a million books in digital form Would digitize museum publications as part of the project Questions are about how the publications as digitized would behave and be linked to The AMICO Library Pilot (10K or 1K) NSF funding à Models are the same, whether the discussion is of past publications or of new publications à Need to explore the questions of functionality that should be associated with different kinds of data à How does this relate to the Distributor Specification? Authorship of records Can be contributed now in the cataloged by field. Need examples of how to document, cite and link multimedia and other documents. TO DO Continue to facilitate interchange and discussion with users. Report on Rich Records -- who have sent them and which ones there are? Call for other example records (multiple artists, no artists, school of, related works) Last modified on February 7, 2002