& Museum Informatics devoted 37 days of consulting to AMICO in February.
This full-time effort revolved around completion of contracts and commencement
of work with the distributor (RLG), a data processor (Focus Consulting)
and obtaining test data from AMICO members:
concluded contract negotiations with the Research Libraries Group to
distribute The AMICO Library from 1998-2001 and to serve as the supplier
to other distributors.
- We let an RFP, selected a vendor, and oversaw production of data validation
routines to test the AMICO data on its submission.
- We oversaw the submission of the list of 20,000 works to be included
in The AMICO Library in 1998, the initial set of ten test records (only
half the members contributing within the month and all were late) and
the initial set of 100 test records (few members reaching the target
- We recruited partners for a TIIAP grant application and began work
with them scoping out the project. The application is due March 12.
- We continued to work with the Mellon Foundation and will continue
in March with the aim of presenting to the Mellon Board in June.
- We explored options with Macmillan Ltd. and may continue these discussion
is in May.
- We attended the College Art Association Conference, where AMICO was
prominently featured, and presented AMICO to the Canadian Visual Resources
In February we completed four months of negotiations with the Research
Libraries Group and arrived at an extremely beneficial agreement under
will distribute The AMICO Library in the Testbed year and for 2 years
- RLG will provide free service to AMICO members and will collect license
fees from other users
- RLG will make thumbnail images, with necessary metadata, from all
AMICO images and provide them free to other distributors
- RLG is soliciting AMICO member input on the best ways to present the
- AMICO will provide RLG with the contents of The AMICO Library, validated,
on dates promised
- AMICO will, for three years, allow RLG a partially exclusive distribution
to higher education in North America. Exceptions to this exclusivity
allow us to realize all our current plans.
- AMICO will, for the next year, try to help RLG become the distributor
to the Joint Information Steering Committee in the U.K.
Processor: In February we let an RFP for data processing services,
including data validation of The AMICO Library as required under our
contract with RLG and assessment of the requirements for data enhancement
against the GII vocabularies. Focus Consulting of Pittsburgh PA presented
a bid which was far less expensive that the other respondents and whose
work we know and has begun work. Within the first month, it established
a web site to report on its work and validated all files received with
increasingly sophisticated routines. The next month will see the completion
of the routines and the further refinement of methods of communicating
with AMICO members.
second phase of the Focus Consulting contract, FC will assess the fit
between AMICO data and the Getty Information Institute Vocabularies
so that we can determine with reasonable accuracy the costs of data
enhancement with these vocabularies if we make an effort to do so next
time was expended this month working with each AMICO member to make
sure they understand what the AMICO specification requires and how their
system can be made to produce compliant data. By the end of February
most, but not all, AMICO members had tried at least once to get the
first round of ten records correct. March will be taken up with further
efforts to ensure that all AMICO members can export the data they have
promised to contribute and continuing to refine the data specification.
the approval at the Board meeting of proposals for University Testbed
Project we notified each testbed participant of their acceptance and
have been compiling a list of the 20,000+ works they will receive, the
terms of RLG's access service, fee structures, and other background
materials for them. These will be sent early in March with further instructions
to each institution about its research focus.
followed up with the California Digital Library, OhioLink and CHIN to
invite them to become distributors in 1999. For that purpose, we have
further refined the Distributor Development Agreement. Talks with California
Digital Library and with OhioLink are scheduled. Those with CHIN are
awaiting staff review.
worked throughout February with Michael Shapiro, who has now been publicly
named and is acting as AMICO General Counsel. To review the RLG contract,
develop a membership agreement, and draft licenses. We expect these
will be made available in March after Michael discusses them with university
and museum counsels at the ALI-ABA meeting.
Raising and Outreach:
with Maxwell Anderson, Chair of the Board committee, and continued discussions
with the Mellon Foundation and expect to meet with them face-to-face
again in the coming month, in preparation for a June proposal review.
a framework for a TIIAP grant proposal in partnership with State Library
Agencies to make The AMICO Library available to a range of institutions
within Arizona and (probably) Kentucky. A proposal will be prepared
for the March 12 deadline.
a framework for discussions on the integration of the Grove Dictionary
of Art and The AMICO Library to Macmillans and may meet to further these
discussion in late May.
the College Art Association and Canadian Visual Resources Association
meetings and presented AMICO at the latter.
public web site moved to amico.org and was overhauled by AGO/AMN staff
during February. Further improvements are planned for the coming months.
with Robert Bergman, Chair of the AMICO Membership committee, to plan
an approach to potential new members in March. In addition, we fielded
numerous inquiries about AMICO membership.
of attention in March will continue to be on the acquisition of AMICO
member data in conformance with the data specification. Significant
effort will be directed towards grant proposals and other funding. In
addition, we will be making presentations and meeting with potential
AMICO members at VRA, ARLIS and CNI in the coming month.
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