& Museum Informatics devoted 27 days of consulting to AMICO in March.
This focused on interactions with members to test their data, work with
the data processing contractor (Focus Consulting), developing and submitting
proposals for funding, and establishing the legal framework for AMICO
with its General Counsel:
completed the RLG negotiations, and initiated several other distributor
- We worked with the data processing vendor on development of software
tools to validate and parse AMICO member contributions to the Library,
and worked with AMICO members to troubleshoot test records submissions.
- We submitted a several grant proposals and continued to development
- We attended and spoke at the Visual Resources Association/Art Libraries
Society of North America Conferences and expanded the AMICO web site.
- We drafted language with Michael Shapiro, AMICO's General Counsel,
for the AMICO membership agreement, the incorporation of AMICO, the
university license and the museum license.
- We distributed materials to university test bed participants and worked
with them on the preplanning of their research projects for 1998-99.
Harry Parker amp; Hugh Davies signed the RLG contract. RLG will
distribute The AMICO Library from 1998-2001.
Digital Library and OhioLINK have agreed to develop systems for distribution
of The AMICO Library in 1998/99 and be ready to serve their communities
in the 1999/00 academic year. CHIN asked to be involved in the future
but was too overwhelmed by other activities to take on AMICO Library
distribution software development in the next year.
TIIAP and/or IMLS grants are funded (see below) the State Library of
Arizona and the University of Indiana will join the list of AMICO Library
distributors in 1999-2002.
The data processing routines have been fully developed and have been
tested. Most AMICO members have tested some of their data to ensure
that it will be correct when submitted. We began developing data parsing
routines (to put full text field values into separate searchable fields)
are developed and awaiting full testing. Initial success suggests we
may be able to provide RLG with searchable terminology in fields that
are contributed by members in a variety of different formats.
discussions with the Getty Information Institute about the data validation
routines to be developed in May, preliminary to writing detailed specifications
for this work. This preliminary study will scope the extent of efforts
required to use the GII terminology in searching AMICO data.
Substantial time this month was again devoted to working with each AMICO
member to make ensure that their data was correct. Data for approximately
12,500 works of art were in hand by the end of the month, but much remains
to be done to get the remaining 7,500 in during April. Some institutions
found the work extremely difficult; a review of methods is planned for
April in order to develop guidelines for future new members.
An informal meeting was held with 15 participants in the university
testbed project who were attending VRA and ARLIS. The group shared their
goals for participation in the testbed, and offered suggestions for
ways to facilitate communications and share ongoing research.
Packages were distributed to testbed participants. These included 1)
the a list of the 20,000+ works to be in the Library, 2) a functional
description of the testbed delivery system from RLG, 3) the framework
for the license agreement, 4) a statement of fees and discounts, and
4) a summary of AMICO's Testbed Research Objectives.
many ongoing questions about AMICO's expectations for university research
projects, and the nature of the delivery of The AMICO Library.
Michael Shapiro finalized the RLG contract which was signed. He drafted
a membership agreement and licenses, that we reviewed in detail with
for incorporating AMICO was laid in a draft incorporation papers. A
timetable was established for the independent incorporation of AMICO:
drafts will be circulated to the Executive Committee in early April,
with a target for final papers filed in Washington D.C. by the end of
also attended the ALI-ABA meetings to discuss museum licensing issues
with colleagues, and continue discussions with AMICO member counsels
about the legal language of the various agreements..
We continued discussions with the Mellon Foundation and expect to submit
a proposal for a June review.
a proposal to the Delmas Foundation for a small grant to assist us in
planning for a Digital Libraries Initiative grant from NSF due in July.
a TIIAP grant proposal in partnership with Arizona State Library. Funding
decisions will be reported in September.
a framework for an IMLS grant proposal in partnership with the Indiana
University Library to make The AMICO Library available to K-12, public
libraries, museums and others within the greater Indianapolis metropolitan
area. We expect a proposal will be submitted for the April 17 deadline.
Funding decisions for this grant will also be reported in September.
We attended the Visual Resources Association and Art Libraries Society
meetings and presented AMICO at the former. Further improvements were
made to the AMICO public web site which was partially redesigned in
March. A draft Request-for-Proposals for The AMICO Library public website
was developed and is under review.
to participate, if invited, in a museum community standards setting
exercise being led by the Consortium for Computer Interchange of Museum
Information (CIMI) on the Dublin Core metadata model. This will involve
significant effort, but is a place AMICO can make an important contribution
to the community.
We met with staff of the Library of Congress and spoke with staff of
the National Gallery of Art. Both institutions are now prepared to join
AMICO. We made contacts with numerous other institutions and kept up
discussions with others who have previously expressed interest.
with Bob Bergman, Chairman of the membership committee, on planning
for a membership drive to be conducted in April and May prior to the
June general meeting.
April's activities will be focused on the final submission of all members
contribution to The AMICO Library.
present the University Testbed research and OCLC metadata research on
The AMICO Library at the CNI Conference, April 15, 1998.
of all the AMICO working committees will be held before or/after the
Museums and the Web Conference in Toronto, April 22-25, 1998. Michael
Shapiro represent AMICO, and present a paper on international legal
issues at that conference.
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