During June, Archives & Museum Informatics
devoted 23 days to AMICO. [Only 7 days were billed however since our
contract called for a maximum of 240 days through June 30 and we reached
that number early in the month.]
of our work was devoted to establishing AMICO as an independent firm
with legal basis for its membership, launching the University Testbed
and RLG Preview facility, coordinating data review and update, preparing
for a grant proposal to the National Science Foundation, improving the
public web site and planning its extension, and building a basis for
a shared knowledge model to be developed with Macmillan Reference. We
also coordinated the AMICO Executive Committee and Board meeting, June
In June, AMICO received a grant of $45,000 from the Mellon Foundation
to assist in our planning.
coordinated a process (funded by the Delmas Foundation) to develop an
AMICO grant proposal to the National Science Foundation (NSF) Digital
Libraries II competition. Four universities, two distributors and a
major art publisher are involved with four AMICO museums taking lead
roles. Planning, which will lead to a meeting on July 6, and submission
of a proposal by July 15, required considerable time.
INCORPORATION AND ADMINISTRATION:
On June 2, papers were filed in the District of Columbia that established
AMICO Inc. as an independent not-for-profit company. AMICO is governed
by a board of directors, initially comprised of representatives of each
of its 23 members. A&MI prepared background briefing materials for
an initial Executive Committee and Board meeting held on June 4 in Worcester
MA, at which officers were elected and decisions taken regarding budget
and forward plans.
final forms of the legally binding Membership Agreement and AMICO Library
Museum Agreement were completed and sent to each member for signature.
was hired. Forms required for establishing AMICO's 501(c)3 status with
the I.R.S. were filed. Plans were made for AMICO funds to be transferred
from AAMD to AMICO. Insurance applications were filed for Directors
and Officers and multimedia coverage.
Members' contributions to the Testbed Library were finalized in June.
Many records were edited and resubmitted. The Research Libraries Group
(RLG) opened a facility for AMICO members to preview images that had
been sampled for the University Testbed and received comments from members,
some leading to resampling, some to resubmission of corrected images.
Service Agreements and AMICO Library University Agreements were sent
to all the participating universities for signature. Many questions
were fielded from Testbed Participants and from University Counsels.
RLG Service agreements were also sent to AMICO members.
WEB CATALOG: amico.org
The public web site overhaul continued, with improvements in the clarity
of presentation and the depth of data. Sample records were added, the
data specification was released, and an invitation to join AMICO was
put on the web site.
issued by the Art Museum Network in May did not receive bids for software
development that were affordable. The Art Museum Network asked A&MI
if it could sub-contract the work to be done at a more reasonable rate
and A&MI was able to propose a bid of 50% the lowest price quoted
in the competitive RFP. A contract was let by AMN to A&MI to develop
the AMICO public web site according to the specifications of the original
RFP. Delivery will be by the end of August.
WITH MACMILLAN REFERENCE/GROVE'S DICTIONARIES INC.
A&MI met with staff of the Grove Dictionaries in London at the end
of June and agreed to collaborate over the next year on development
of an open, shared knowledge model for art documentation, to be published
as a common basis for markup of The AMICO Library, the Grove Dictionaries,
and any other art resources that might wish to adopt it (such as the
Wilson or Avery Indexes, the Getty Vocabularies and Provenance Index,
etc.). The model will be based on existing CIDOC and CDWA standards
and expressed as an SGML DTD.
value of the model to AMICO is that those licensing both The AMICO Library
and the Grove Dictionary will be able to move easily, and intelligently,
between the two sources. Since Macmillan has a large worldwide academic
market for its print Dictionary, and expects to build the same quickly
for its online product, we expect the level of integration we can achieve
will bring licensees to AMICO. Needless to say, such a capability also
has value to the Grove, which can license its text to educational institutions
with license to AMICO images without seeking any further rights, but
we are achieving it in a non-exclusive fashion and hoping to attract
other major publishers to the model as well.
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