two for profit entities: Macmillan's Reference Publishing (Grove Dictionaries
Inc.) and I4I (a Canadian software house that has donated SGML tools
We also assembled a full day meeting of participants in the project
(the meeting was funded by the Delmas Foundation). The Narrative
portion of the Proposal (which was limited to 15 pages) is available
on the AMICO Members Web site at http://members.amico.org/docs/nsf98.proposal.html
The detailed bibliography can be found at http://members.amico.org/docs/nsf98.references.html
A&MI also coordinated and wrote about 120 pages of associated
budget, personnel, facilities and other forms that made up the total
package. If awarded, funding would most likely begin in December
A&MI proposed a budget and staffing plan to the Executive Committee
in order to have a framework for our 1998/99 activities.; AMICO
will operate under this preliminary budget until we have news about
pending funding applications and the Executive Committee has a discussion
about longer term issues at a planned September meeting.
A proposal to bring on permanent staff for AMICO was also presented.
AMICO needs to have permanent staff, both because the outside world
needs to know whom it can communicate with about AMICO and because
our programs are now large enough to require it. A&MI proposed
a 1998/99 staffing plan to the Executive Committee in which AMICO
would name an Executive Director, Director of Strategy and Research,
Technical Director, and Member/Client Services Coordinator. Jennifer
Trant will become AMICO Executive Director, and David Bearman will
become Director, Strategy and Research. We will immediately recruit
a Coordinator of Member and Client Services and a Technical Director.
Jennifer has agreed to serve in the role of Executive Director at
the interim budgeted salary because we have concluded that the job
must be filled on a full-time basis, but that funding does not currently
allow for a salary that would otherwise attract the right person;
we will re-evaluate this when AMICO's budget situation changes.
Bearman will continue to work on a consulting basis, with a formal
A&MI staff met with the Research Libraries Group to define upcoming
schedules and technical methods.
Trant, Bearman and Dietrich met with staff at the Research Libraries
Group in San Francisco. We reviewed the Testbed Preview site, and
suggested many changes and improvements, many of which were promptly
acted upon. Procedures for data submission, update and tracking
were discussed, and a proposal will be put to the AMICO members
for the 1998/99 Library. A web-based facility will be developed
to enable members to track the status of their records throughout
the process of validation and mounting at a distributor.
The Research Libraries Group (RLG) turned on the testbed preview
facility on schedule on July 6. About half of AMICO members and
university testbed participants have received returned all the required
agreements and are using the testbed.
Further functionality will be developed during the next month -
the actual software for the testbed year will be turned on August
24. RLG has developed a Comments function, that facilitates user
feedback. These comments are sent both to AMICO and to RLG for response.
Where appropriate, they will be routed to the HyperNews Discussions
for Member input and feedback.
A meeting with the California Digital Libraries project at the University
of California confirmed their interest in signing a Distributor's
Development Agreement with AMICO. They will be collaborating with
the San Diego Super Computer Center to develop the facility to deliver
The AMICO Library within the University of California system, and
perhaps throughout the State of California.
Discussions resumed with OhioLINK about their distribution of the
Library, following the issuance of their white paper on licensed
resources. We also expect them to sign a Distributor's Development
Agreement in the Fall of 1998.
Membership and Library Agreements
Over half of AMICO members had signed the membership agreements
and licenses by the end of July. Others are still reviewing the
documents but expect to sign them in August. A&MI has been involved
in discussions with several museum counsels over interpretation
of the agreement and has discovered a few details that will be corrected
or clarified in future agreements, but to date no substantive changes
have been made. Once all agreements are in place, new members can
be admitted and access to the 1998/99 Library can be granted. We
will use the revisions suggested by members as the basis for an
improved (or corrected) agreement that will become the text that
all members will sign, so that we don't need to manage a lot of
specially annotated documents. Members can expect a distribution
of minor amendments to the Agreements in August.
Over half the University Testbed participants have signed agreements
and most others have submitted letters of intent to sign. A&MI
has had discussions with counsels for the universities and generally
resolved issues of apparent dispute through clarifying our intentions.
Again, a few minor changes that have been suggested will be made
in future agreements; no substantive changes have been approved.
One sticking point seems to be with Washington University s general
counsel (who thinks requiring the university to act against violations
is too burdensome), but all others are expected in without trouble.
The web site overhaul continued, with improvements in the clarity
of presentation and the depth of data. Many thanks to Nancy Broden.
A&MI submitted the first deliverable under its contract with
AMN to develop the AMICO public web site. The development of the
searchable database will be completed in August.
As soon as all founding members have signed their membership agreements,
we need to recruit the "class of 98/99". Full prospective members
need to begin to prepare data for submission in this calendar year;
prospective associate members need to ride along in the technical
and rights discussions and to begin to make use of the library.
We really need to get members, especially staff in education departments,
to use The AMICO Library and to critique it. Getting a product we
are all proud of out in 1999 will require tremendous work on everyone's
part, but only by using the Library this fall will we know what
we should be aiming for.
We have been working to set up forward schedules for AMICO activities
in 1998/99 and hope to post these to the web site shortly. coming
meetings include an AMICO members meeting prior tot he MCN meeting
in Los Angeles (Sept. 21-22) and an AMICO Board Meeting, prior to
the AAMD meeting in La Jolla (tentatively January 26,1999).