During August, Archives & Museum Informatics devoted 30 days to
AMICO. The majority of this time was spent obtaining signed membership
agreements and licenses from AMICO members and university testbed participants.
Major initiatives which should have gotten under way in August, including
background for the September Membership and Executive Committee meetings,
Membership Agreements and AMICO Library Museum Agreements Through
lengthy discussions, we were able to obtain signed membership agreements
from all but one member in time for the release of the library on August
24. The discussions did produce some suggestions for clarification of
the language of the AMICO Membership Agreement and The AMICO Library
Museum Agreement, that will clarify their meaning in future drafts.
Michael Shapiro, General Counsel, will now create one set of combined
changes and make these available to all members for comment.
length of time devoted to these negotiations served as proof positive
that future agreements must be offered on an as is basis without any
opportunity for negotiation. If AMICO is to survive and do useful things
for its members it cannot invest in re-inventing these agreements each
time they are offered; signing the agreements and licenses as they are
offered (reflecting negotiation with all the founding members) must
be a sine qua non of membership.
Library University Agreements Equally extensive discussions and
negotiations with university testbed participants led to signing of
agreements by many of the testbed participants, and to suggestions for
revisions from some others. Others are still in process of reviewing
the drafts. At this time it is difficult to say for certain but we may
lose one to three universities in the process. These discussions revealed
some important issues that must be addressed by AMICO. Changes will
almost certainly need to be made in future licenses if we are to have
widespread acceptance of the agreements, which is economically necessary
major problem is that those responsible for signing the university agreements,
unlike those who participated in the MESL discussion of principles and
values, are much more concerned with manageability of the license. They
are less willing to accept added burdens on the university as a trade-off
for greater flexibility or more extensive rights under the license,
because it falls to them to actually administer the terms of many licenses.
The result is that they may prefer more standard terms (much like other
licenses) rather than accept any obligations to monitor or report. This
presents us with a philosophical dilemma which we may want to resolve
by offering two licenses: a minimalist set of rights with no obligations
to monitor and a more open agreement, a new social contract, that includes
greater responsibilities on the part of the university.
we must be more specific about requirements for acknowledgment and notice.
Again, the desire on the part of participating universities is to have
a clear set of requirements that they can meet easily, and without ambiguity.
Indiana University/Purdue University Indianapolis (IUPUI), with
whom we have applied to the IMLS for funding of a pilot project in K-12
distribution of The AMICO Library, has been asked for a modest revision
of its budget - a signal that funding of this grant, to begin October
1, is quite likely. AMICO's portion of this grant is a modest $38,000
over two years. A revised budget will not affect the AMICO part of the
1998/99 Operations The Executive Committee approved naming Jennifer
Trant Executive Director, David Bearman, Director for Strategy &
Research, and the hiring of a Coordinator for Member and Client services
in August. A job description for that position was drafted and a position
operations continue under the budget adopted as an interim budget until
the September 28 Executive Committee meeting.
Access The Research Libraries Group turned on full testbed facility
on schedule on August 24. At this time, all AMICO members but two have
access; one tape of data corrections remains to be loaded and numerous
data corrections still must be made by AMICO members.
completed development of the public web site facility in August and
prepared to turn it on, on schedule, September 1. Some AMICO members
participated in load testing, and made suggestions for improvements
to the interface design.
The Frick Collection and Research Library and the Whitney Museum
of American Art were admitted to membership in August. These are the
first two new members since membership opened in July. A concerted effort
at recruiting membership is required in order to meet targets set in
the 1998/99 budgets.
new members information package was prepared and sent to the Whitney
and the Frick.
Bearman and Jennifer Trant Archives & Museum Informatics
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