of activity in September was the meetings of the Executive Committee
and of AMICO membership.
effort was devoted to preparation of background materials for the meeting
of the Executive Committee of AMICO on September 28. Possible budgets
were developed - one of which was approved for FY99. Briefings were
developed for staffing plans, distribution agreements, rights negotiations
and other strategic matters. The Library of Congress was admitted to
membership in AMICO, making 3 institutions in three months. Targets
for membership were established by the Executive Committee which assigned
to its members the job of recruiting new members in the coming months.
meeting of AMICO was held at the Los Angeles County Museum of Art in
conjunction with the Museum Computer Network conference. Issues relevant
to all three standing committees were discussed both in a group of the
whole and in committee meetings. The group decided to form an Editorial
Committee which would look after quality control of the AMICO data,
and in particular examine areas where common terminology might be agreed.
Strategic issues facing AMICO were the subject of background analysis
and discussion at the AMICO Executive Committee meeting. On-going development
of membership, with targets of at least one new full member per month,
was agreed to be the most pressing concern for the Board. By demonstrating
that AMICO attracts new members and is growing, many other fears about
the enterprise will be stilled and some additional income will be raised.
were also set, and pricing guidelines agreed, for licensing income in
the coming year. Increased distribution of The AMICO Library was considered
by the Executive Committee to be a major objective independent of income,
so management was instructed to make agreements which increased the
number of users insofar as possible. Distribution to K-12 and Public
Libraries was reaffirmed. The growth of The AMICO Library, both in quantity
of works and quality of documentation, was discussed and targets for
the coming year (1999-2000) of at least 40-50,000 works were reaffirmed.
The 5 year AMICO target of 250,000 works was reiterated.
The focus of the members meeting at the Los Angeles County Museum of
Art in September was the task of on-going building of The AMICO Library.
Since some members had not fully explored the RLG AMICO offering, this
meeting also served as a briefing on that application and an opportunity
for RLG staff to receive feedback (which was largely positive).
Committee affirmed the stability of the AMICO data dictionary and discussed
issues of data structuring and metadata. The Rights Committee worked
on a framework for rights agreements between members and individual
artists and referred its recommendations that AMICO develop some common
language for these rights requests and continue to expand the new FAQ
for artists to the Executive Committee.
and Uses Committee reviewed the university testbed and IUPUI plans and
agreed that an Editorial Committee should be struck to focus on the
issue of data quality in The AMICO Library while the Users and Uses
Committee would focus on relations with the client community. It was
agreed that we should try to hold a single, independently timed, annual
conference for AMICO in the future, rather than attempting to meet in
conjunction with other museum conferences; committee meetings might
still be scheduled at these related conferences t take advantage of
travel budgets already committed by members.
Discussions about license agreements with University testbed participants
continued to occupy significant time. As a consequence, Trant and Bearman
began to consider a "brief" form of the university agreement and discuss
terms with legal Counsel Michael Shapiro. Since the stumbling block
in the longer agreements seems to be that many Universities are not
willing to administer a license which requires them to report on the
uses made of the works in the Library, we are considering an approach
that does not require monitoring and reporting. Under this agreement,
Universities would only receive The AMICO Library as it is delivered
through the browser interface (up to 1024 x 768 dpi resolution images).
They would not be required to report on uses, since they would not be
entitled to receive the uncompressed TIFF images which we have required
them to track if mounted locally. Nor would the universities be permitted,
under the terms of such a license, to modify works in The AMICO Library.
This had been allowed with the proviso that the Universities report
annually. A draft of such an agreement was be turned over to Legal Counsel.
Issues of indemnification and insurance raised by LACMA and the Walker
were brought before the Executive Committee. The current AMICO insurance
policy was endorsed, but the Executive Committee requested that management
obtain bids from the insurer for an increase in the coverage to $2M
and $5M from the present $1M. The policy on mutual indemnification by
members was re-affirmed.
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