received a ruling from the I.R.S. granting our application for 501 (c)
for AMICO was a priority following Executive Committee approval of a
budget which permitted hiring. AMICO and Archives & Museum Informatics
moved to new quarters in October. These facilities were in part selected
because they include room for an expanding AMICO staff.
Dietrich, AMICO's new Technology Director, implemented a variety of
upgrades to AMICO's hardware and software platforms in October.
and its partner, IUPUI, were awarded funding from the Institute of Museum
and Library Services (IMLS) to conduct an experiment in K-12 and public
library distribution of The AMICO Library in the years 1999-2001. Planning
for the project will now move forward with the advertisement for and
hiring of a project director.
Archives & Museum Informatics hired two employees whose work will
increasingly be devoted to AMICO and moved Jennifer Trant from a consulting
relationship with AMICO to an employee relationship. The effect of these
changes will be to give AMICO the staff support it needs, while reducing
the costs to AMICO as compared to direct hiring of its own full-time
staff. It is anticipated that these arrangements will remain in place
for the remainder of this fiscal year, at which time all staff will
be transferred fully to AMICO. For the remainder of this year, AMICO
will be billed for services of its Executive Director, Member/Client
Coordinator and Technical Director on a direct per diem basis depending
on number of days (up to full time) that they devote to AMICO activity.
The terms of an agreement with distributors to allow them to deliver
The AMICO Library, and also to have The AMICO Library for a finite period
in advance of offering a service in order to develop their application,
were developed in the early months of AMICO's life and put up on the
web site for discussion. Now we need to have these terms incorporated
into a legal agreement so that contracts may be negotiated with potential
1999-2000 distributors. A draft has been turned over to Legal Counsel.
In conjunction with the move, the AMICO Public Web Site was upgraded.
Significant numbers of users led us to move the database to a larger
machine and different operating system and to install faster communications.
Data processing on the Members web Site was improved dramatically as
interactive editing of members contributions was introduced in October.
Specifications for the interactive editing, validation, parsing and
maintenance functions on the AMICO members web site were finalized and
development of the full capabilities was scheduled. By the end of the
month, interactive record editing was fully supported and documented
and the framework and interface for other functions was available for
Discussions of the terms of AMICO indemnification and insurance, raised
by LACMA and the Walker, continued to occupy time despite the Executive
Committee decision in September. Many drafts of possible insurance and
membership agreement terms were exchanged and reviewed by Counsel. Legal
Counsel now has obtained all the changes suggested by members during
the signing of these agreements and will consolidate them into a new
form of agreement to be submitted for Board review in January. It is
clear that in the future a single document outlining all terms of membership
must be a non-negotiable element of joining AMICO since the effort involved
in rewriting agreements is substantial.
effort to bring new members "up to speed", Trant and Bearman conducted
briefings at the Frick, Whitney and Library of Congress.
Some of the Universities began to use their testbeds and discussion
began on the web site lists devoted to these experiments. Feedback began
to be received by RLG about their application and The AMICO Library
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