AMICO Withdrawal of a Member
(Version .1; August 2000)

Acknowledge Receipt of Withdrawal

• Executive Director acknowledges receipt of withdrawal and queries rationale in email to Primary Contact
  • see example with MCAC
• Executive Director sends letter to Director
  • Sample Member Withdrawal Acknowledgement Letter
  • copies of letter go to Primary contact and Chairman of AMICO's Board
• Executive Director notifies Executive Committee
  • see example with MCAC

Remove Members from AMICO Lists

• Communications removes individuals from this institution from email discussion lists
• Communications removes members representatives from committee pages on Members Web site
• Communications removes member's name from web site, and all public materials (to be produced in the future)

Notify Distributors That Member No Longer Needs Access

• Communications notifies distributor that member no longer eligible for access to The AMICO Library and requests that their account s/IP addresses be turned off.

If Member Contributed to The AMICO Library

Records To Be Withdrawn from AMICO Library at End of Library Year

• Following end of AMICO Library year of withdrawal, works are removed from distributed version of AMICO Library
• Tech notes that AMICO Member's works need to be deleted prior to distribution of next AMICO Library Year (works will be distributed with DEL Y flag to all distributors)
• DEL = Y flag will also cause works to be removed from Thumbnail catalog at end of AMICO Library Year.

Notify Subscribers That Works Have Been Withdrawn from Library

• With launch of next Library Year, Communications notifies Subscribers that member is no longer participating, and asks Subscribers to remove works from that member from their local systems.

Last modified on  October 10, 2001