New Member Checklist

Today's Date:
Member Name:
Annual Op Budget:
Member ID:
Member Principal Contact:

Executive Director Items

Agreements:
	Countersigned ______
Approval:	Executive Committee
	Accepts New Member	Rejects New Member
Notification:
	To new Member ______
	To AMICO Board ______

Administrative Action Items

Folders created:
	AMICO Membership Agreement ______
	AMICO Library Museum License ______
Folders filed:	Yes	No
Invoice:	Created and Sent ______	Paid ______

Communications Action Items

Contact Database Set Up	Email Distribution Lists
Set up in Contact Database PC & Director _______ Team Designates _______	Set up in Esquire PC - amico.anno ______ - Comms ______ Dir - amico.anno ______ - Board ______ Team - amico.anno ______ - Comms ______
Web Pages	Press Release
Public Site - Add Institution to Members list _______ Members Site - Add PC, Dir, team to Members list ____ - Add Dir to Board Page ______ - Add all designees to Comm Pgs ______	Press Release written by AMICO - Approved internally ______ - Approved by Member ______ - Released to amico.anno ______ - Released to press list ______ - Provided to Member for their use _______ - Placed on public site as html and pdf _______ - Info about NM included in next AMICO Newsletter _______
Communications Package	Mentor
AMICO Welcome Package sent _______ AMICO Team Form returned _______	Possible Mentor identified _______ Name: Member: Mentor contacted by AMICO ________ (date) Mentor contacted NM _______ Meeting held _________ (date)
AMICO Library Set Up	CMS Setup
All Distributors emailed NM info _______ All Distributors faxed copy of NM signed AMICO Library license _______ Library Set Up information received from all Distributors _______ Set Up information passed on to NM _______	Setup Primary Contact for CMS ______ Setup other Team Members for CMS _____ Provide log-on ids/passwords to PC ______

Technical Action Items

Directories	Update Files
Setup NM directories on amico.archimuse.com for /home/amico/incoming/**** _______ /home/amico/incoming/****/images _______ /home/amico/incoming/****/outgoing _______ /home/amico/work-space/saved/****_______ /home/httpd/html/amico/thumbnails/**** ______ /home/httpd/html/amico/thumgnails/****/deleted ______ (**** represents the NM ID)	Setup file below so APW thumbnail catalog can expand member abbreviations into full names: monet.archimuse.com/home/httpd/html/amico/apw/search/admin /cmd/fill_member.sql _______ (This has structured syntax that should be mimicked in any new lines.) Add appropriate row in member table of APW application on MONET _______

Editorial Action Items

Data Submission Review	Submission Guides
Call to PC or main contact for Library submissions and review the following: -data specification for text and images (sent with info package) _______ -library mapping worksheet (sent with welcome package) _______ -contribution management system (login and functionality) _______ -do a one record walk-through of online editor _______ -review contribution schedules and deadline _______ -set NM deadlines for test data to be delivered to AMICO ________ Date of review call _________ Follow-up calls _________ _________	Provide AH101 dbase list _______ Provide Antenna Audio list _______
NM Test Data
Coordinate submission ________ Debug submission ________ Provide feedback on submission to NM________

 

Last modified on  October 10, 2001