- Field Usage Guidelines
The Editorial Committee reviewed the revised the AMICO
Data Specification and Data Dictionary (Version 1.3) and discussed
questions of field usage. Issues raised included: the use, or lack
thereof, of subject terms; where to include object notes that do not
seem to fit into existing fields or that cannot easily be parsed;
how to enter geographical information in a meaningful way (hierarchical
or by repeating the fields Object Creation Place (OCP) and Creator
Active Place (CAP); how to deal with places where names have changed;
and how to enter more complex creation information for objects with
multiple place-related items such as where minted, designed, manufactured
or modeled, etc. Also mentioned were the question of the appropriate
form for Asian names and how to deal with unidentified artists.
Members were encouraged to include dates and geographical
access points to facilitate indexing. Members indicated interest in
what fields are used by distributors in indexing.
Clarification was also sought on the question of non-displaying fields,
and members were informed that while distributors could display all
fields in a very full layout, those such as Creator Name (CRN), Object
Creation Start (OCE), and Object Creation End (OCE) were intended
primarily for indexing. These are unlikely to appear in the standard
lists of The AMICO Library works.
- AMICO staff to survey the members via the
Editorial Committee Discussion List about parsing geographical terms,
date ranges for dynastic periods, how unidentified artists and place
name changes are dealt with, formatting for Asian names, and entering
complex creation information.
- Members should send questions about information
they have that does not fit in The AMICO Library data structure
to the Editorial
Committee email List.
- AMICO staff to follow up with individual
members to address specific questions, such as where to include
complex object notes and source information.
- Members are encouraged to expand the range
of information contributed, and particularly to include fields that
facilitate access to information requested by users such as geography,
dates, creator name and culture.
- AMICO staff will solicit details from Distributors
regarding which fields are indexed where in their applications.
Data Dictionary Revisions
The two fields new to the Data Dictionary, Creator
Authority ID (CID) and Creator Display Text (CTT), were introduced
and their purposes outlined. Other fields that have been revised,
including Creator Culture (CRC), Owner Place (OOP), AMICO Library
Year (ALY), Media Metadata Deletion (XDL), and Media Metadata Library
Year XLY were also reviewed.
- New fields are available for use now.
- AMICO staff to send summary of Data Dictionary
changes to Editorial Committee Discussion List.
Creator Reference File
The Editorial Committee reviewed and discussed the
purpose and function of a creator reference file and reviewed a working
draft of the data dictionary for such a file.
Appropriate published resources for researching creators
were mentioned. Members expressed a desire to incorporate data directly
from their own internal reference files. (Some such as George Eastman
House have offered specialized biographical files.) Members sought
clarification on their role in the creation of the file.
Members will not be required to make a separate contribution
to the Creator Reference File. It will be compiled from information
submitted in catalog records. Members may input data into a Creator
Reference File if they choose, and would have access to it as a resource.
- Committee members to send comments on the
draft version to the Editorial Committee Discussion List and/or
to AMICO staff.
- AMICO staff to make electronic version of
the Creator Reference File available by September 30, 2001.
- AMICO staff to post a list of possible published
resources to the discussion list for comments.
AMICO will also begin design of an external file to
manage information about Styles and Periods of works of art. This
project will follow the creation of the Creator Reference.
- AMICO Staff to design a reference file for
styles and periods.
- AMICO Staff to make preliminary specifications
available for members' comments.
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