- Character Sets
In earlier meetings, the Technical Committee decided
that contributions to The AMICO LibraryTM would be made in the ISO-8859-1
(LATIN) character set. It appears that some Members may not be sending
their contributions in the ISO-8859-1 format. As a result, special
characters, such as accented characters, are not appearing correctly
in The AMICO Library. Members asked about possible solutions, and
suggested appending a test record to each submission that includes
a series of special characters to help identify which character
set each member was using.
- AMICO is analyzing member submissions to determine
which Members have data that is affected by these issues.
- AMICO will contact Members as specific problems are identified.
- Multimedia Metadata Formats
Members were reminded that all multimedia files
contributed to The AMICO Library must have accompanying metadata
records. These include Antenna Audio Files - for which AMICO will
create metadata records when the files are sampled.
AMICO procedures for validating multimedia files and metadata were
briefly explained to the Members.
- The revision of the CMS will contain procedures
to automate validation of certain kinds of multimedia.
- Sample multimedia metadata records will be included on the AMICO
Members web site.
- IMLS Grant Proposal
AMICO's IMLS grant proposal
was briefly discussed (the full text of the proposal is available
The training materials that we will develop if the grant is successful
will help all AMICO Members create quality digital content.
- AMICO will hear from IMLS
on the status of the grant in the fall. NOT
- Technical Committee Members will be asked
to provide input on their processes to form part of the training
- Technology Survey
In general discussion, AMICO Members had expressed
an interest in knowing more about the technological infrastructures
and staffing at other Member institutions. It was agreed that this
would also provide useful background for the IMLS project. AMICO staff
present agreed that such a survey would be useful when discussing
technical problems with Members.
- A draft of the survey will be posted to the Technical Committee
mailing list for comment by July 15.
- A survey will be available for all Members to complete by July
- Responses will be made available to all Members by September 1.
- i4i Briefing
Michel Vulpe, Chief Technology
Officer of i4i (Infrastructures for Information http://www.i4i.com)
presented the E-Learning tools i4i is developing in conjunction
with AMICO to enhance delivery of The AMICO Library. i4i is using
XML-based tools that plug into Windows Explorer and Microsoft Word.
An Internet Explorer (web-based) search tool will also be available.
Michel discussed the technical details of this application with
the committee. Members asked both technical and functional questions
about how the i4i application worked, and how it could interact
with their own data. They expressed a requirement for tools, which
were cross-platform if possible, and felt the need for a browser
interface to The AMICO Library as well. The group discussed the
availability of Virtual PC as possible solution for Macintosh users.
Members also expressed interest in being able to experiment with
these tools and in exploring how the i4i tool could be used to assist
their museum's educational departments.
- Beta releases of the i4i
tools will be available for download from the Members Web Site.
Development halted by i4i
A sample DTD for AMICO Library
Catalog Records was distributed. A short discussion of XML, its
benefits, and problems followed.
Questions raised included the relation
between the AMICO DTD and the CIMI Museum Interchange Protocol,
and how XML might help with member's export problems. Several Members
requested copies of their data in XML format.
- AMICO staff is collaborating with CIMI on the
definition of common practices for their DTDs.
- AMICO will work with Members to provide them with XML upon request.
- An XML interchange format will be explored as a method of streamlining
the contribution process.
- Contribution Management System
7a. Overview of AMICO's processing of Contributions
Members had asked for further details regarding what AMICO does
when it receives their AMICO Library contributions. An overall
process document was distributed to the Members in attendance
for their review (online at: http://members.amico.org/comm/tech/CMS.overview.html).
7b. Search functions
Some Members have been using the AMICO public thumbnail catalog
to check their records, because they do not have an easy way to
find specific works in the CMS without having the AID on hand.
Member suggested integrating some of the same search functionality
into the CMS.
- Adding content searches
to the CMS will be part of the upcoming CMS redesign. Members
will be able to search by Creator Name and Keyword. These searches
will only reference works from one's own member institution.
- A keyword index will
be added to the CMS database.
- Harvesting Protocols
Harvesting protocols, such as those outlined in
the Open Archives Initiative*, were discussed as a possible new
to build The AMICO Library.
* See http://www.openarchives.org
- Without a standard harvesting
protocol this strategy would seem premature. Discussion will be
resumed when a standard harvesting protocol has been developed.
- Returning Data to Members
Tools are now available for Members to retrieve
some information about their AMICO Library Contributions from the
contribution management site. The "Contribution Download" section
now supports Member-requested downloading of tab delimited text
files listing the works contributed to The AMICO Library by AMICO
Identified (AID) / DC.Resource.Identifier (XID), AMICO Library Year
(ALY / XLY), and AMICO Deletion Flag (DEL/XDL). These reports can
be requested for all records, or only invalid records. A request
was made by the AMICO staff for other reports Members might be interested
in downloading. Members responded with no concrete needs but expressed
interest in the ability to download all of their records in XML
- AMICO will investigate a
way to enable download of XML versions of their records. Members
should use the Technical Committee Discussion List to request
further download formats.
- Images Online
AMICO has recently added a new piece of hardware
allowing us to keep all TIFF and media files submitted by Members
online. The committee discussed the problems and benefits of making
these tiffs available for download through the CMS system.
- TIFF files will not be linked
into CMS. However, these can be made available for download by
- AMICO Library Update Process
With the addition of more distributors, the distribution
of The AMICO Library is more complicated.
The schedule for distributing data was reviewed.
11a. New Contributions
- The ANNUAL EDITION of The AMICO
Library is delivered to Distributors on April 30 of each
year. This is the only time that new works are sent out.
11b. Updates to Existing Contributions
All distributor agreements include requirements for the prompt update
of their distributions, but these schedules will not mesh exactly.
Members should remember that the Public catalog (http://search.amico.org)
is the most up-to-date version of The AMICO Library, updates to
the catalog will appear once a week.
- Catalog record and metadata record updates
are distributed WEEKLY on THURSDAY night.
- Notification to withdraw records is
made WEEKLY on THURSDAY night.
- Newly linked and replacement image and
media files are sent to Distributors quarterly, on June
30, September 30, December 30 and March 30.
- Committee Chair
Doug Hiwiller from the Cleveland
Museum of Art agreed to serve as the Chair of the Technical Committee.
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